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Add an Event to windsor.gov.uk

Would you like to see your event on Windsor.gov.uk? Just send us the details using the simple form below!

We aim to add your events as quickly as possible however at busy times they can take up to 5 working days to show on Windsor.gov.uk. If you require your event to be added urgently, please fill in and submit the form below, and then email charlotte.stewart@rbwm.gov.uk indicating the name of the event and the date you require the event to be listed.

Windsor.gov.uk receives over 1.2 million unique visitors each year so to ensure that our visitors find quality information, please make sure you complete all of the fields below. You need to make sure your event has a full and inspirational description as well as a quality image to ensure your event is promoted to its full potential.

The information you send through will be checked by RBWM (Royal Borough of Windsor and Maidenhead) before it is added to Windsor.gov.uk.  If we feel your event is not ‘tourism’ relevant it will not be added but we may suggest you add the event to our local council website, rbwm.gov.uk.

This page helps you with all the details you may need to add an event to Windsor.gov.uk. Please read on if you would like more information, or alternatively you can jump straight to the Event Submission Form.

Who can add an event?
Individuals, venues, businesses, charities, in fact anyone organising an event can submit an event for approval and inclusion in the ‘What’s On’ listings.

What type of events can I add?
Any event that is open to the general public, that takes place within the Royal Borough of Windsor and Maidenhead and that is ‘tourism’ relevant (ie has broad appeal for visitors to the area as well as people from the Royal Borough of Windsor and Maidenhead).

What should I do if I’m not sure if my event is suitable?
Complete the events submission form in full and submit your event. If the event is suitable, the administrator will approve your event and categorise this to appear in the appropriate listings. If it is found to be unsuitable or missing relevant details the administrator may not approve the event.  The administrator may also suggest that you add the event to our local council website, rbwm.gov.uk.

How long does it take?
If you have all the relevant details to hand it should take approximately 5 minutes to add an event.

What information do I need to add an event?
To submit an event you need to have the basic information. Field boxes marked with an * must be completed or the event cannot be submitted.

Hovering over the ‘i’ icon next to the field name will reveal additional guidance.

Before you begin please ensure you have all the information below:

Name of event, date, time and location details

description of event

Contact information for the event and the person who is submitting the event (these can be the same)

An image or logo for the event or venue. Must be a jpg, landscape, copyright free, minimum size 700 x 423 pixels, maximum size 1MB.

To be listed, events must:
Occur at a venue or location within the Windsor, Maidenhead and Ascot area.

Be open to the general public.

Have broad appeal for visitors to the area as well as people from the Royal Borough of Windsor and Maidenhead.

Be submitted by the event organiser or authorised agent

Be specific, finalised and confirmed prior to submission (events with dates to be announced, undetermined locations, etc. cannot be listed)

Please note:

RBWM reserves the right to edit or decline any event.

Incomplete forms will not be considered.

Events with no image will not be accepted.

Forms submitted in capital letters will be declined.

Please enter your product information below.

Please enter the name of your event.
*
Please enter the address of the location/venue where the event is taking place.
*
*
*
Please enter the postcode of the location/venue where the event is taking place. If there is no postcode please enter the GPS coordinates.
*
*
Please select the most appropriate category from the drop down list.
*
This phone number will be published and should relate to someone who can answer queries about the event. It should include the area code and spacing, eg 01753 123456 or mobile 07777 123456.
*
Please ensure this is a live website where visitors can find up-to-date and relevant information about your event. This could be a link to a Facebook page. Top tip: copy and paste the URL from your browser to this field for accuracy.
This email address will be published and should relate to someone who can answer queries about the event.
*
There is plenty of room so please make sure you make this a full and inspirational description of what visitors will find there. Top tip: remember to include reference to refreshment facilities, programme of events, parking or public transport, sponsors, accessibility, any age restrictions (the limit is 7900 characters).
*

Openings

Please add as many openings as required. If it is a one-day event the From and To dates will be the same.
From: *To: *
Please outline the cost of entry if applicable. Include the cost for adults, children, concessions or any special rates and if booking is required, how to book.
This should be the name of the person completing this online form. This will not be published.
*
*

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